ࡱ> SUR#` {bjbj .U %l l l 8  " vxxxxxx$hozx x x  x   vx v Ѕl v0 F\   X   x x x x D d $   Guidance to Conveners and Members on Visits from the Scottish Committee of the Administrative Justice and Tribunals Council Members of the Scottish Committee of the Administrative Justice and Tribunals Council will make periodic visits to the Tribunal to observe how it is functioning. This is not an appraisal visit to assess the performance of individual members but it is in order to report back to the committee, in general terms, on the operation of the Tribunal in fulfilment of their statutory duty to report annually to Parliament on a range of issues concerning the constitution and working of tribunal systems under its supervision. Under Rule 27 (7) (i) of the Additional Support Needs (Practice and Procedure) Rules 2006 a member of the Council on Tribunals (the predecessor body) is a person entitled to be present at the hearing therefore permission from parties should never be sought as the rule states shall be entitled to be present. It has always been a moot point as to whether this right extends to being present during preview and deliberations or only during the actual hearing. In view of the fact that the hearings take place in private it is helpful for the Tribunal to have a degree of external scrutiny and most tribunals do allow the member to be present during preview and to remain during deliberations. I consider that this is appropriate but the convener must advise parties in the introductory remarks of the remit of the observer and the fact that they will remain throughout any deliberations but will not take any part in the decision making. Any discussions must only take place after the decision has been reached and issued, if this is to be done orally. The observer should be seated discretely in the room, preferably with a small table on which to place the papers, and should not, under any circumstances, be seated at the same table as the Tribunal or parties. The convener should also indicate that the observer has been provided with a set of the papers for the purposes of understanding the proceedings but will not retain the papers after the hearing. It is proposed that the papers be issued to the observer on the morning of the hearing by the Case Officer. The Scottish Committee normally provide members of the Tribunal with briefing documents before the visit. After the hearing has been concluded, it is always appreciated if the tribunal can spare some time to discuss with the observer their experience of sitting on the Tribunal. In view of the fact that observers are attending our very first hearings, it will be impossible to generalise from one hearing as to how typical that will be but I hope that conveners and members will feel able to actively participate in this process. Please refer to me if you have any concerns or queries arising out of these visits. Jessica M Burns President July 2006 (Amended April 2009)     PAGE  PAGE 1  5TUVXY[\^_abhijlmstuvwyz{{wh:h~C0JmHnHu h^0Jjh^0JUh^jh^U hGP@h~Ch~C5OJQJ^Jh~COJQJ^Jh h~COJQJ^J#h h~C5CJOJQJ^JaJhLKhLK5CJjhLKhLK5CJU hLK5CJ# ~+$a$gd~C$a$gd~C 0*$gd~C $ 0*$a$gdLK 0*$gdLKUz+5TUWXZ[]^`ajklwxyz{h]hgd: &`#$gd: $ 0*$a$gdGP$a$gd~C,1h. 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